Logistics and Supply Coordinator £20-23k

Logistics & Supply Coordinator £20-23k
This role will support the manufacturing and supply businesses to meet short and medium-term customer requirements. Responsible for supply chain planning activities to deliver optimum levels of service to external customers and internal stakeholders.
The incumbent will be responsible for the day to day management of drug product finishing projects, sales order processing and the hands-on maintenance of the Sales and Operations Planning (S&OP) database. The incumbent will assist the Internal Supply and Logistics Manager to support day to day co-ordination with business partners and deal directly with customers to ensure that the correct product is delivered in a timely manner.

Principal Responsibilities

– Hands on responsibility for the monthly S&OP for Spec Pharma providing the link between internal customer demand and supply constraints, focusing particularly upon providing transparency, visibility and traceability in the S&OP.
– Establish operational relationships with external CMOs including planning of programmes and coordinating activities required for full product release, including packaging, labelling and shipping, ensuring that any re-alignment of the internal production plan reflects changes or constraints arising from these interactions.
– Develop detailed project plans for activity sets, to monitor and report progress of projects.
– Coordinate production and transfer of materials between in-house production and external CMOs, providing advice and assistance to logistical department in respect of import/export and transportation of regulated products.
– Aid in ensuring compliance with all import/export regulations/legal requirements.
– Develop and maintain a planning tracker, to monitor and track internal metrics, ensuring stakeholders are aware of any deficiencies and to ensure effective provision and monitoring of production and packaging schedules.
– Update planning tools with current data to aid in determining most optimum manufacturing schedule.
– Manage the day to day relations with external contractors ensure adherence to KPIs/SLAs.
– Coordinate the Bulk Immunogen plan and take lead on inter-site communication.
– Coordinate orders for Saudi Arabia. To include identifying potential batches, arranging packaging and new artwork approval approvals. Act as primary contact for London Chamber of Commerce and Industry submission and administration of the prerequisites governed by the Letter of Credit. Authorise and mandate legal shipping documents
– Inventory control to ensure material availability meets requirements for US and RoW supply.
– To interface with production, quality and shipping departments to ensure issues are addressed.
– To support the Logistics and Supply Manager in appropriate forums and meetings.
– Lead the sales order processing and manage all sales activity for RoW Spec Pharma, ensuring that all necessary paperwork and documentation is collected and recorded for order processing for regulatory, compliance and financial purposes. Follow up with Finance and other sites to facilitate efficient delivery and invoicing for product.
– Assist with preparation of contracts/tenders with distributors and ensure that these are updated.
– Ensuring that all interactions and engagements are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with the Client`s values.
– Cary out other reasonable tasks as required by the Line Manager.

Principal Relationships

– Accountable to Manager, Internal Supply & Logistics.
– Internal Strong and effective interaction across the Manufacturing & Supply organisation and limited interaction with Commercial Leads, particularly Europe/ROW.
– External Interaction with external CMO`s and other third-party suppliers.

Education and Experience

– Degree / Higher Education Qualification (ideally in Science, Mathematics/other quantitative subject).
– Proven high degree of proficiency in Microsoft Office, particularly MS Access, Excel and Project.

Skills and Attributes

– Dynamic, performance driven, and cost-conscious individual with a strong influential personality who is comfortable working closely with senior management and key stakeholders across the business.
– Financial acumen and first class statistical, analytical and problem-solving skills focused on devising, implementing and constantly challenging processes and systems to achieve best practice and world class standards.
– Strong team player able to lead and facilitate effective informal and formal teams to develop robust solutions to supply/demand.
– Skilled in organisation and prioritisation with a strong attention to detail and the ability to handle multiple tasks simultaneously.
– Demonstrated ability to interpret information and present salient issues to management.
– Superior written and verbal communication skills with both internal and external customers

Benefits: bonus/benefits